As Administrator, you shall report and be accountable to the Chair of the Department of Surgery at New York Medical College (NYMC or "The College"), and you shall be responsible for the efficient administrative, operational, and fiscal management within the requirements of the College and applicable governmental and regulatory standards of the Department of Surgery's academic and clinical practice mission, including all human resources, facility, technical, financial, business and strategic planning processes and systems.
Direct the administrative and financial operations of the Department of Surgery at the College within the requirements and timeframes of the College, and the College's obligations under its affiliation agreements and research/grants; analyze and prepare annual budgets; manage and monitor the education, research, designated purpose and restricted funds; administer all income and expenditures; oversee all accounts and resolve any discrepancies; Ensure appropriate department-wide financial controls consistent with the College's policies and procedures.
Provide administrative and operational support to the Chair with respect to the Department's academic activities including department meetings, addressing all departmental correspondences, education functions and events.
Maintain a collaborative relationship with the Administration of the College, including but not limited to the offices of Academic Administration, Faculty Affairs, etc., to ensure coordination and compliance with the mission and strategic plan of the College.
Provide leadership and supervision of non-faculty employees of the Department of Surgery. Determine in conjunction with the Chair the Department's staff complement based on budgetary expectations to meet the needs of the department and its activities; Ensures orientation of all new staff; Accurately evaluates staff performance in annual evaluation sessions and periodically throughout the year as needed; Ensures that job descriptions and performance standards are current for all non-faculty employees.
Assist in processing and financial management of grant activities and adhering to deadlines working with the Office of Research Administration, the Office of Restricted Funds, and other NYMC offices.
You will work closely with the Student Clerkship Director and coordinator to ensure that students have a smooth transition and access to research opportunities, lectures, experiences, and mentorship programs.
Maintain Department's records regarding faculty and staff appointments, attendance, leaves, promotions and other personnel actions, including but not limited to the onboarding of faculty and staff and preparing faculty for promotion; initiate personnel actions; Handle all personnel/labor related issues for the Department in accordance with the policies, procedures and requirements of the College; Responsible for staff development, retention and training; Implement and enforce policies, procedures and requirements of the College including without limitation, the College's Code of Conduct, policies on Conflicts of Interest, Policy on Interactions with the Pharmaceutical, Biotechnology, Medical Device, Hospital and Research Equipment and Supplies Industries, institutional compliance, patent, research and intellectual property policies, purchasing, contract and environmental health and safety policies.
Coordinate data collection for ongoing analysis and review of the Department and its activities; Demonstrates proficiency in the use of the College's management information system and reports including human resources, payroll, purchasing and financial reporting;
Provide long range, strategic and operational planning for the Department in conjunction with the Chair; Prepare business plans and feasibility analyses to incorporate new research or clinical practice programs, faculty and services into the Department structure; Provides analytical and counseling support to faculty in making such decisions; Review submissions with the Chair, and determining the feasibility and implementation schedule; Coordinate capital projects and participating with planners, designers and vendors. Negotiating and coordinating all renovations and space issues;
Create, maintain, and update the department's webpages on College website.
Represent the department at college meetings, including but not limited to HR Administrator Meetings.
Support the fundraising efforts of the College for the Department; working with the Chair, and other senior leadership to provide donor information.
Other duties as assigned.
BA or BS required. Master's degree desired in business administration, healthcare administration, health policy, management, public health, or other related fields.
Excellent PC knowledge, Microsoft Word, Outlook, Access, Adobe Acrobat Pro, PowerPoint, and Excel.
7+ years of executive administrative/managerial experience, with proven success working with executives and/or a senior executive team and supervising staff.
Demonstrated ability to effectively and professionally interface with high-level executives, clients, business associates, and employees.
Excellent attention to detail and follow-through skills.
Strong organizational skills with excellent interpersonal and communication skills (written and verbal) to ensure successful interaction with all levels of employees and external contacts.
Strong multi-tasker with the ability to prioritize and manage multiple projects simultaneously.
Experience preparing and implementing financial plans, forecasts, and budgets.
Ability to manage data analyses and work with research administration.
Since 1860, New York Medical College (NYMC) has trained generations of students from all over the world to deliver skilled and compassionate medical care, explore the basic science questions that lead to important discoveries, and provide leadership in the field of public health and essential services to people with specialized care needs.
NYMC is located on a 565-acre suburban campus shared with Westchester Medical Center, 15 miles outside of the New York City limits.