Position Summary: 

The incumbent plays a vital role in supporting a wide range of tasks and communications in the Education department. Key duties include assisting with project coordination, data entry and reporting, managing faculty and honorarium processes, overseeing conflict of interest procedures, handling education registration logistics, preparing committee materials, and updating web content. The ideal candidate is highly organized and detail-oriented, with the ability to demonstrate creativity and flexibility in a dynamic, fast-paced setting. Strong collaboration skills and excellent interpersonal abilities are essential for success in this role.

Essential Job Functions 

The essential job functions listed below represent the primary duties and responsibilities of this job. Other duties and responsibilities within the scope of this job may be assigned to the employee.  These essential job functions may change from time to time based on the strategic and operational needs of the organization.

• Provides data entry support as needed to the Educational Team, especially all Digestive Disease Week (DDW) programming using Scholar One and Planstone as needed.
• Manages the Planstone system to collect all Conflict of Interest disclosures and generate reports upon request.
• Provides support for ASGE-accredited CME using ACCME PARS system and other accreditation files.
• Provides support with meeting logistics, committee meeting preparations and leveraging in part, working knowledge of iMIS database.
• Assist with the preparation of all committee meetings and courses, including preparing agenda books, badges, folders, registration and committee lists, shipping materials ahead of time, and other tasks as needed.
• Oversee the Education in-box and respond to inquiries for support related to eLearning, “GI Leap” and other general inquiries as needed.
• Assist in creating Survey Monkey evaluations and generate reports as needed.
• Supportive of the entire ASGE Education team, aiding in other organizational priorities when needed.

Core Qualifications

The core qualifications listed below represent the minimum education, experience, knowledge, skills and abilities to successfully perform the essential job functions listed above with or without reasonable accommodations

Education:

• Bachelor’s degree is a plus; focus areas could include but are not limited to business, education, communications and/or non-profit administration.
• Minimum 2-years’ experience with one or more of the following: medical device and/or pharmaceutical corporate work, healthcare-related trade or professional association preferred.

Required Certifications/Memberships: 

• None required
• Project Management Professional Certification (PMP) preferred

 Skills:

• Excellent writing and editing skills
• Experience with database management and spreadsheets; ability to manage and maintain data records with accuracy, translating to high level dashboard reports
• Working knowledge of association management systems, specifically iMIS
• Able to adapt using learning management systems (GI Leap) along with ACCME PARS system
• High level proficiency in Microsoft Office and Outlook tools and/or other project management resources
• Comfortable with social media and technology resources
• Ability to successfully manage multiple projects simultaneously
• Maturity and confidence to work internally and externally with faculty
• Strong project management and organizational skills is important 

Abilities: 

• Has a tenacious work ethic, dedicated to exceeding expectations
• Is collaborative and accountable
• Embraces the diverse perspective of all people and honors them with dignity and respect.
• Thrive and contribute in a fast-moving, ever-changing environment.
• Demonstrated ability to maintain confidentiality, meet deadlines, and contribute to a positive team spirit with individual responsibilities.
• Demonstrated capabilities to be highly organized, detail-oriented, and possess the ability to manage multiple projects with minimal direction.
• Demonstrated independence to ensure a high level of project management and maintain a professional demeanor under pressure
• Demonstrates personal integrity.
• Must attend Digestive Disease Week Annual Conference (5 consecutive travel days)
• Some travel may be required, including weekend or evening work (5% annually) 

Working Conditions and Other Requirements 

In general, work is performed in an office environment.  Because of the nature of our business, ASGE employees may be required to perform work off-site (i.e., hotels, conference centers, etc.).  On occasion, physical exertion (i.e., lifting, carrying, pushing, and pulling) may be required to perform the essential job functions.  The incumbent may be required to travel locally as well as within and outside of the continental United States.